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Scholarship and Training Regulations for University StaffEmployee Scholarship RegulationsTraining Regulations
Financial Entitlements for Scholarship Recipients
The entitlements, allowances and benefits paid to an employee on scholarship for a degree or for training, their statutory basis, and the cases in which payment is suspended
Employee on scholarship for a degree, less the pension contribution on the full salary
Full salary
Employee on scholarship for training, plus one month's salary as a secondment allowance
Six months
Minimum training period for the full allowances, and half of them if the period is shorter
Four children
Maximum for the accompanying child benefit; the medical allowance is paid regardless of number
Statutory basis and suspension of payment
Article 13 of the Scholarship and Training Regulations for University Staff sets out the financial benefits paid to a scholarship recipient in general, providing that:
Article 13
A scholarship recipient sent abroad shall be paid the financial entitlements paid to state employees sent abroad, and the mahram of a female scholarship recipient (who is not himself a scholarship recipient) shall be treated as the spouse of a scholarship recipient under the scholarship provisions
Scholarship and Training Regulations for University Staff
A recipient sent for training is paid the financial benefits paid to other civil employees of the state, as provided in Article 37 of the Scholarship and Training Regulations for University Staff:
Article 37
Administrative and technical university staff sent abroad for training shall be paid the financial benefits paid to other civil employees of the state
Scholarship and Training Regulations for University Staff
Payment of the allowances of a recipient sent for training requires the training period to be six months or more, and half of them if the period is shorter, under Article 14 of the Training Regulations:
Article 14
An employee sent abroad for training shall be paid the allowances paid to an employee on scholarship at the undergraduate stage if the training period is six months or more, and half of them if the period is shorter
Training Regulations
Cases of suspension
Article 27
The allowances of a scholarship recipient shall be suspended upon obtaining the academic degree, or if the recipient changes the place of study, the field of study, or the university without the approval of the University Council
Entitlements are also suspended after three months from the issue of tickets for travel to the Kingdom of Saudi Arabia for the annual leave if the recipient does not return to the country of the scholarship. Payment resumes once the recipient's return from leave is confirmed from passport records and after the approval of the competent authority.
Travel tickets
Article 16 of the Scholarship and Training Regulations for University Staff provides: “A scholarship recipient abroad shall be granted an economy-class air ticket as follows.”
Paragraph (1)
A single recipient, or a married recipient not accompanied by their family
a — Joining the scholarship
A one-way ticket from the Kingdom to the place of study to join the scholarship.
b — Annual leave
A return ticket from the place of study to the Kingdom after one academic year, to spend the annual leave.
c — Academic trip
A return ticket from the place of study for the academic trip.
d — Research and examinations
A return ticket within the country of the scholarship, once only, to conduct research or sit examinations, provided the distance exceeds (100) km.
e — In the event of a death
A return ticket from the place of study to the Kingdom in the event of the death of a parent, spouse or child of the recipient.
f — After graduation
A one-way ticket from the place of study to the Kingdom after graduation or the end of the scholarship.
Paragraph (2)
A married recipient accompanied by their family
The recipient, their spouse, their minor children regardless of number, their unmarried daughters, and their mother if legally dependent on them and accompanying them to the place of study, are entitled to the tickets referred to in “a, b, c, e, f” of paragraph (1) of this article.
Article 17
A scholarship recipient shall be granted a return ticket once only to attend conferences, academic seminars or short courses during a single stage of study
Scholarship and Training Regulations for University Staff
Article 29 of the Employee Scholarship Regulations grants an employee sent abroad for training a return air ticket regardless of the length of the training period. Civil Service Council Resolution No. 283 dated 20/3/1400 AH grants the recipient's family travel tickets if the training period is six months or more.
Salary and allowances paid by the university
The financial allowances paid to a recipient by the university differ according to the type of scholarship and its destination: the allowances of a recipient sent for a degree differ from those of a recipient sent for training. These are as follows:
aRecipient sent for a degree
An employee on scholarship for a degree is paid half of their salary, less the pension contribution on the full salary, as provided in Article 15 of the Employee Scholarship Regulations:
An employee on scholarship shall be paid half of their salary by the entity they work for, and shall be treated, in terms of allowances and financial benefits, as a student on scholarship from the Ministry of Higher Education
bRecipient sent for training
An employee sent for training is paid their full salary, less the pension contribution, and is also paid one month's salary as a secondment allowance, under Article 15 of the Training Regulations:
An employee sent abroad for training, whatever qualification they hold, shall be paid the equivalent of the secondment allowance for the first thirty days, and for the additional period shall be paid the monthly stipend paid to a student on scholarship at the undergraduate stage in the same country, in addition to their monthly salary
Allowances paid by the cultural attaché
The allowances paid to a recipient abroad differ from one country to another according to the classification of countries, which fall into two categories:
Category One (A)
North America, South America, Canada, Europe, Japan, Australia and New Zealand.
Category Two (B)
Other countries, Arab, Islamic and otherwise.
These allowances are paid in the currency of the country of the scholarship at that currency's exchange rate. Royal Approval No. 3761 dated 5/5/1429 AH endorsed the minutes fixing the exchange rate for official employee salaries, allowances, housing allowances, tuition fees for children and spouses and any compensation due to the employee, as well as the salaries of Saudi contractors working at the Kingdom's missions in certain countries affected by the fluctuation of other currencies against the Saudi riyal, as per the following table:[1]
Fixed exchange rates against the Saudi riyal
Country
Currency
Exchange rate
Canada
Canadian dollar
2.57
Australia
Australian dollar
2.27
South Africa
Rand
0.48
Switzerland
Franc
2.20
Japan
Yen
0.030
United Kingdom
Pound sterling
5.93
All European countries and countries whose currencies are pegged to the euro
Euro
3.84
Residence requirement
Payment of these allowances requires the recipient's permanent residence at the place of the scholarship. They are suspended if the recipient leaves it without the prior approval of the Saudi Cultural Attaché, or is more than three months late in returning from the annual leave.
Monthly allowance and annual allowances
Monthly allowance
A recipient is paid a monthly allowance according to the category, (A) or (B), of the country they are sent to, to which the following allowances are added: (books, clothing, medical treatment, and printing of research and reports). They are paid in equal instalments each month, and each instalment is added to the monthly allowance.
Annual allowances
A recipient is paid the annual allowances provided for in the system, namely: (books, clothing, medical treatment, and printing of research and reports). They are paid in equal instalments each month, and each instalment is added to the monthly allowance.
Postgraduate allowances
Academic travel allowance
These are the allowances paid to postgraduate recipients (master's — doctorate) when their circumstances of study require travel outside the place of the scholarship to conduct research, visit libraries, sit examinations, or attend academic conferences and seminars. The following allowances are paid for such travel:
One month's allowance for a master's recipient.
Two months' allowance for a doctoral recipient.
A travel ticket if required; half its value may be reimbursed if the recipient travels by their own means, and no other invoices may be reimbursed.
Payment of these allowances requires the following
Academic progress
The cultural attaché must verify that the recipient has achieved satisfactory progress in their studies.
University letter
The recipient must submit a letter from the university (the academic supervisor) confirming that they are assigned to conduct research outside the place of study.
Distance
The distance between the place of study and the place of that research must be no less than (100) kilometres (63 miles).
The reference allowance is paid to students in the theoretical postgraduate stages (master's — doctorate), provided the recipient submits evidence from their academic supervisor of the need to purchase references.
The equipment allowance is paid to students in the scientific postgraduate stages (master's — doctorate), provided the recipient submits evidence from their academic supervisor of the need for scientific equipment.
Allowance for an academic trip to Saudi Arabia
A recipient making an academic trip to the Kingdom of Saudi Arabia is paid an additional allowance for each month spent inside the Kingdom, provided the total does not exceed three months. This does not include the half salary received from their employer if they are an employee, which continues to be paid to them as a recipient.
Graduation allowances
An employee on scholarship for a degree who graduates holding it is paid the following allowances:
Thesis printing allowance
One and a half months' allowance for a recipient holding a doctorate, and one month's allowance for a recipient holding a master's degree.
Shipping of books and belongings
One and a half months' allowance for a married recipient accompanied by their family, and one month's allowance for a single recipient.
Travel tickets
One-way tickets on Saudi Airlines from the nearest airport to the place of study to the nearest airport to the place of residence in the Kingdom of Saudi Arabia.
Recipient sent for training
A recipient sent for training is paid one month's allowance for shipping books and belongings, whether married or single, together with travel tickets.
Accompanying family members
Spouse benefit
A wife accompanying her husband is paid a monthly benefit equal to the recipient's basic monthly stipend, added to the recipient's monthly allowance. The same benefit is paid to a husband accompanying his wife on scholarship and added to her monthly allowance. This benefit is paid to a non-Saudi wife and a non-Saudi husband if the marriage took place in accordance with the applicable statutory procedures.[2]
Mahram benefit for a female recipient
A mahram accompanying a female recipient (who is not himself a recipient) is paid what is paid to a wife accompanying her husband. Any legal mahram (other than the husband or the father) must provide a legal power of attorney from the father, husband or legal guardian, issued by a court or a notary public.
If the mahram is an employee, he must provide the attaché with an official letter from his employer confirming that he is on unpaid leave and specifying the period of leave, for the recipient to be entitled to the accompanying-person allowances.
Child benefit
A monthly benefit is paid for children accompanying the recipient at the place of the scholarship, up to a maximum of four children, and a medical allowance is paid for children regardless of number.
Joining the scholarship
Article 31 of the Scholarship and Training Regulations for University Staff provides: “With regard to spouses and children accompanying a scholarship recipient, joining the scholarship shall be subject to the instructions set out in the resolutions and regulations governing this.”
Statutory references
[1] Pursuant to letter No. 39252 dated 4/6/1429 AH from the Adviser and Director General of the General Department of Administrative and Financial Affairs, enclosing the circular cable issued by the Ministry of Foreign Affairs under No. 57797/1 dated 12/5/1429 AH, referring to cable No. 320 dated 7/5/1429 AH.
[2] Pursuant to Council of Ministers Resolution No. (152) dated 14/5/1434 AH.
