Procedures for Holding Scientific Events
When a university department plans to host a scientific event, the following regulatory steps must be completed to ensure compliance with university and Ministry of Education guidelines.
Submission & Review Process
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Application (Rasel): Requests must be submitted via the "Rasel" system at least 4 months prior to the proposed event date. |
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Deanship Review: The Deanship of Graduate Studies ensures all regulatory requirements are met and data/attachments are complete. |
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Internal Clearance: The list of speakers is presented to the Intellectual Awareness Unit for necessary procedures. |
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University Approval: The request moves from the Agency for Graduate Studies to the Office of the University President for final endorsement before ministry submission. |
Approval Cases & Requirements
1. Initial Approval: Requires the stamped Ministry Form (PDF) and a detailed event profile (Objectives, themes, and supporters).
2. Final Approval: Requires full speaker security scans (Excel/Word), CVs (max 3 pages per speaker), and passport copies for international participants.
Note: Speaker data must be finalized and submitted at least three months before the event date.
Models & Security Forms
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