Procedures and Forms for Scientific Participation | Deanship of Graduate Studies and International Cooperation

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Scientific Participation Procedures

Faculty members seeking to participate in conferences, seminars, training courses, or workshops must follow the unified submission and approval process outlined below.

The 5-Step Approval Journey

	Step 1: Submission Request is submitted via the Kafa’a Pro system to the Head of the Scientific Department.
	Step 2: College Review Initial review by the Department’s Academic Committee and the College’s specialized committee for recommendation.
	Step 3: Unit Verification The Cultural Relations Unit ensures compliance with all regulations before presenting it to the Review Committee.
	Step 4: High-Level Approvals • Internal Events: Approval by the University President. • International Events: Approval by the Ministry of Education (after University President endorsement).
	Step 5: Financial Finalization Approved files are referred to Planning and Budget to settle travel and financial entitlements.

Required Models & Templates

	Task Completion Report Template
	Researcher Consent Form (Arabic)
	Researcher Consent Form (English)