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Official government website of the Government of the Kingdom of Saudi Arabia
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Procedures and Forms for Scientific Participation

Scientific Participation Procedures

Faculty members seeking to participate in conferences, seminars, training courses, or workshops must follow the unified submission and approval process outlined below.


The 5-Step Approval Journey

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Step 1: Submission
Request is submitted via the Kafa’a Pro system to the Head of the Scientific Department.
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Step 2: College Review
Initial review by the Department’s Academic Committee and the College’s specialized committee for recommendation.
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Step 3: Unit Verification
The Cultural Relations Unit ensures compliance with all regulations before presenting it to the Review Committee.
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Step 4: High-Level Approvals
Internal Events: Approval by the University President.
International Events: Approval by the Ministry of Education (after University President endorsement).
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Step 5: Financial Finalization
Approved files are referred to Planning and Budget to settle travel and financial entitlements.

Required Models & Templates

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Task Completion Report Template
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Researcher Consent Form (Arabic)
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Researcher Consent Form (English)