Scientific Participation & Visiting Professor Procedures

Procedures for Hosting a Visiting Professor

1. Submission of Request

   • University staff submit a Visiting Professor request to the Head of Department, attaching all required documents for the visiting professor:

     • Ministry form for Visiting Professor

     • Security clearance for the Visiting Professor

     • Curriculum Vitae (CV) of the Visiting Professor

     • Passport of the Visiting Professor (and accompanying family members, if applicable)

2. Required Information

   A. Applicant’s Personal Information:

   • Name (Arabic / English)

   • College

   • Department

   • Academic Qualification

   • Academic Rank

   • Specialization

   • Employee ID

   • Nationality

   • Civil Registry Number

   • Phone Number

   • Email

   B. Visiting Professor Information:

   • Name (as in passport)

   • Passport Number

   • Nationality

   • Place of Residence

   • Academic Rank

   • Current Employer

   • Profession

   • Postal Address

   • Email

   • Proposed Visit Period

   • Visa Destination

   • Entry Port

   • Purpose of Visit

   • Information on Last Visit to Saudi Arabia

   • Funding Entity Responsible for Visit Costs

3. Approval Workflow

   • Step 1: Request reviewed by the Head of Department; if approved, it is forwarded to the Dean of the College.

   • Step 2: Upon dean’s approval, request is sent to the Supervisor of the Cultural & International Relations Unit.

   • Step 3: The Cultural & International Relations Unit verifies compliance with requirements and completes the Ministry of Education electronic form.

   • Step 4: After Ministry approval, the approval letter and reference number are forwarded to the General Directorate of Institutional Communication to issue the visa for the visiting professor.

   • Step 5: Once the visa is issued, the request is finalized and recorded by the relevant administration.

Forms & Templates

• Security Clearance – Visiting Professor (مسح أمني- استاذ زائر.docx)

• Visiting Professor Request Form (نموذج استاذ زائر.doc)

• Approval Form for Participating Researchers – English (نموذج موافقة الباحثين المشاركين - انجليزي.doc)

• Mission Completion Report (نموذج تقرير انهاء مهمة.doc)